About document cycles

IXIASOFT CCMS has a formalized document cycle that ensures that document development stays on track as topics, maps, and images are passed back and forth among the various users.

Note: You should make these configuration changes in the Test environment and test them before copying them to the Production environment. In a dedicated SaaS deployment, after testing the changes, ask IXIASOFT Customer Support to copy the changes to the Production environment.


Cycles establish the larger framework for document development. For example, organizations typically have an authoring cycle and might also have a localization cycle that applies to maps, documents, and images. In a typical document cycle, content might be created by an author, approved by subject matter experts (SMEs), and then revised by the editor before being sent off for translation.

States and status

States identify the status of documents or images at each point in the cycle. For example, the review state for a document or image means that it has been submitted to SMEs for review. A document's cycle and state, written together, define its status; for example, Authoring:review. Moving from one status to another (i.e., status promotions and demotions) is done by users.

The figure below shows an example of documentation cycles and the states comprising them, which you can adapt as needed within your deployment.

Figure: Documentation process cycles and states