Create a topic in DRM

Use this procedure to create a new unit of information using one of the structured topic templates.

New topics are typically created at the beginning of a project, during the Authoring cycle (or its equivalent in your workflow) when the units of information take shape.

IXIASOFT CCMS provides templates for all the standard DITA topic types, such as task and concept. In addition, your system may contain custom templates designed for use in your particular working environment. You'll see them in the Topic Template pane whenever you create a topic.

If your working environment has a large number of templates, these may be organized into folders, which will appear in the Topic Template pane. You'll be able to navigate them to find the template you need.

Note: Any document that you create is automatically assigned to you.
  1. Do one of the following:
    • Press CTRL+ALT+T.
    • On the Document Creation toolbar, click the Create Topic button create file icon.
    • From the menu bar, select IXIASOFT CCMS > Create Topic.
    The Create Topic dialog appears.
  2. Enter a topic title in the Topic Title box.
  3. Select a language from the Language list, if necessary.
  4. Select a template from the Topic Template list.
    When you click in the check box of a template that contains text, you'll see the text in the Preview pane.
  5. In the Labels pane, click Select to add labels.
    The labels that you select are listed in the Labels pane.
  6. To edit the new topic immediately, select Open topic in default editor.
    To edit an existing topic at any time, use Search and then open the topic from the Search Results view.
  7. To add the new topic to the map that's open in the DITA Map view, select Append topic to current map.
    This option is only available if the map is locked.
  8. (Optional): To save the settings you have selected for Language, Template, Open topic, and Append topic, click Save Settings.
    Your selections are saved and used as the default values in the Create Topic dialog. You'll see them there the next time you create a topic.
  9. Click Next.
    The Select Versions dialog box is displayed.
  10. In the Add Object To pane, select Products or Libraries.
  11. In the All Products/All Libraries pane, select the product or library for which you would like to display the releases and versions.
    Use the filter at the bottom of the pane to filter the elements by name.
    The releases and versions for the product or library selected are displayed in the Selected Products/Libraries, Releases, and Versions pane.
  12. To exclude products/libraries, releases, and versions according to the exclusion filters, click Apply global exclusion filter settings.
  13. In the Selected Products/Libraries, Releases, and Versions pane, select the versions in which the object can be used.
    Use the filter at the bottom of the pane to filter the elements in the list by name.
    The Primary Version drop-down list is populated with the list of selected versions.
  14. In the Primary Version list, select the primary version for the object.

    The primary version is the version for which the object was initially created.

  15. (Optional): To save the settings you have selected in this dialog, click Save Settings.
    Your selections are saved and used as the default values in the Select Versions dialog. You'll see them there the next time you create a topic.
  16. Click Create to create the topic.

The new topic is added to the repository and given a unique file name. Use Search with the Authoring check box selected to display the new file in the Search Results view.

Note: Any document that you create is automatically assigned to you.