Example workflow: Review using a Collaborative Review

This is an example to illustrate how a Collaborative Review is performed.

In this example Taylor, the technical writer, has finished a draft of a user guide so it is ready for review. His subject matter experts and reviewers are Jordan, Tim, and Roselyn.

1. Once the topics in a map are ready to be reviewed, Taylor creates a Collaborative Review and assigns Jordan, Tim, and Roselyn as reviewers.
2. Jordan, Tim, and Roselyn, the assigned reviewers, open the My Assignments page. Each sees their Collaborative Review assignment.
3. Each clicks Review to open their assignment and adds annotations.
4. Jordan and Roselyn click Move and check the I'm Done checkbox to let Taylor know they are done. The Collaborative Review assignment for Jordan and Roselyn is cleared from their My Assignments page. Tim adds annotations, but does not mark the assignment as done.
5. Taylor decides to end the review since the due date he set has passed. He right-clicks the map, clicks Collaborative Review, and then clicks Close Review.
6. The Collaborative Review assignment for Tim no longer appears on his My Assignments page.
7. Taylor decides to start incorporating the feedback from the Collaborative Review into his topics. He right-clicks the map, clicks Collaborative Review, and then clicks View Annotations. In the Select Review dialog box, he clicks the desired Collaborative Review. The Collaborative Review opens in the Annotations view.
8. Taylor double-clicks an annotation in the Annotations view. The annotation opens in the Annotated Content view and the topic on which the annotation was made is locked and opens in the editor.
9. Taylor changes the topic based on the feedback provided in the annotation and proceeds with the next annotation. After completing the changes in a topic, he releases it. He repeats the process until the annotations have been addressed.
10. Once Taylor is finished, he right-clicks the map, clicks Collaborative Review, and then clicks Set Review as Done.